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Administrative Assistant

St Vincent's Hospital

  • Permanent, full time position available
  • Challenging and rewarding work environment
  • Fitzroy location

About the Role
You are responsible for the efficient ‘day to day’ running of the busy Operating Suite reception. You will will provide professional customer service to both internal staff and external visitors, accurately update the theatre grid and produce the daily Theatre List for both the current and next day and produce any other statistical data as requested. The reception role is important as it provides the first impression to the Operating Suite and secondly this role provides important gate keeping to ensure clear necessary communication and minimal disruption to the Operating Suite team. Other duties include establishment and opening of sessions onto PAS (6 months in advance) and regular review to ensure accuracy and sessions not used are closed.

  • Advanced computer skills in Microsoft Office, Word, Excel, PowerPoint and Access
  • Ability to work in a multidisciplinary environment and be able to work autonomously
  • Compile, update & post spreadsheet of Weekly Theatre Grids incorporating any changes as advised and ensuring these changes are updated in the PAS system
  • Answer all incoming calls. Relay calls to relevant areas/personnel
  • Facilitate the issue of locker keys for both visitors and permanent staff

The classification for this position will be HS1 ($58,442 per annum).

Your Contribution

  • Formal Education: minimum of Year 10 education
  • Specific Training Courses: Medical terminology
  • Experience within the healthcare industry
  • Highly developed Interpersonal and communicational skills
  • Excellent organizational skills and time management to meet set deadlines
  • Current National criminal history check, or willing to obtain
  • Covid-19 Vaccinated, or able to undergo vaccination prior to commencement

What we offer

  • Salary Packaging – Increase your take home pay!
  • Employee Assistance Program
  • Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
  • Staff Health Centre
  • CBD Location, close to Public Transport and close to lots of car parks
  • Discounts and Promotions always available through our Foundation
  • Career development & advancement encouraged
  • Culture of continuous improvement

About the Operating Suite
St Vincent's Operating Suite houses 12 theatres, 12 anaesthetic rooms and a Post Anaesthetic Care Area. We undertake over 12,000 procedures per year in a vast range of highly specialised and complex specialties over a 24 hour period, 7 days per week

Working at St Vincent’s
St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.


Please attach your resume and cover letter to your application.

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.

We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.

Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM.

SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).

This position is subject to a Victorian government direction regarding vaccination against COVID-19. Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more.

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AdministrationSt Vincent's Hospital
Location Melbourne
Job Reference Number JR121668
Classification Administration
Sub Classification Other
Job Type Permanent/Full-Time
Estimated Salary Package Not Applicable
Closing Date 22-01-2022

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