Administration Assistant

• Excellent benefits including salary packaging
• Friendly and supportive team environment
• Work for one of Australia’s leading hospital groups
• Permanent, part time, (15.2 hours per week)

About the Role
The Administration Assistant would work in conjunction with the Manager, Access & Linkage Coordinator and the Partner Provider team by facilitating the day-to-day operation. In conjunction with the Clinicians on the team, the Administration Assistant would contribute to the implementation, coordination and monitoring of service data bases, reporting tools and client registration.

• Provide administrative support to the PPI around client registration, data entry in the appropriate data bases
• Compiling Reports and coordinating reports to the HC central coordinating body, DoAM and the Hospital as required.
• Utilise and contribute to the maintenance of databases associated with the PPI
• Participate in the quality improvement program operating within the PPI program.
• Ensure that key performance indicators are adhered to
• Ensure that legislative, statistical and documentation requirements are adhered to

Th classification for this position will be YC89 ($72,269 per annum pro rata).



Your Contribution

• Knowledge, experience and ability in the provision of Excel, Access data bases, RedCap and client management systems.
• Well developed interpersonal and communication skills.
• Proven ability to work with minimal supervision.
• Ability to determine workload priorities and meet deadlines.
• Experience in the maintenance of office systems.
• Experience in working with medical records or the ability to learn within a reasonable timeframe.
• Knowledge, experience and ability to provide a broad range of administrative and advanced level keyboard support functions. (Extensive knowledge of Microsoft Office package.)
• Familiar with online survey programs such as Survey Monkey / method
• Current National criminal history check, or willing to obtain

What We Offer

• A focus on wellbeing initiatives, with regular events and programs
• Confidential, solutions-focused employee counselling
• A healthy work/life balance encouraged.
• Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
• Salary Packaging – Increase your take home pay!
• Discounts always available through our Foundation
• Regular opportunities for professional development to assist you to reach your career goals
• Culture of continuous improvement
  

About The Department of Addiction Medicine at St. Vincent's
The Department of Addiction Medicine at St. Vincent's (which includes De Paul House withdrawal unit) is one of Australia’s leading centers for the medical treatment of drug or alcohol addiction. The work includes direct patient treatment, research, education/training and policy development. Our multidisciplinary team includes doctors, nurses, social workers and specialist counselors, and our treatment services encompass both acute withdrawal and long term management. We have a strong culture of education, training and teaching, from undergraduate students to senior clinicians across a wide range of professional disciplines.



Working at St Vincent’s
St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.



Application

• Please attach your resume and cover letter to your application.
  

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.


We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.


Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM


SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).