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Clinical Research Administration Assistant


Your life’s best work!

GenesisCare currently have a great opportunity for a Clinical Research Administration Assistant to join our WA team, based at our Fiona Stanley Hospital Oncology Centre in a 12month maximum term, full-time position.

As the Clinical Research Administration Assistant, you will provide a broad range of administrative activities to support the GC Research Team in the efficient running of the GC Research Team and trial sites.

You will also work closely with the broader Site Research team, in regard to site specific financial and administrative matters.

More specifically, you will:

  • Organise and schedule appointments/meetings, internally and externally, including meeting minutes, as necessary.
  • Order and maintain inventory of office and clinical supplies.
  • Undertake general administrative duties including booking and confirming participant appointments, contacting GPs and hospital medical records for medical information, letters, scanning and document filing.
  • Prepare required study materials including Investigator Site Files, Resource Folder, Participant Files and File Notes at the beginning of each study.
  • Assist participants with organising travel arrangements to attend study visits
  • Support the Research Finance Analyst and Research Team with Visit & Payment Trackers and other local financial matters as required.
  • Have a thorough understanding of Mosaiq booking codes to support the Research Finance Analyst and Research Team with doctor billings and bookings.
  • Support the national Research Administration Officer in maintaining all spreadsheets and trackers, including but not limited to, the Education & Training tracker, Sites & Staff log and Archiving register and also with updating the website and share point listings of research projects.
  • Support the national Research Administration Officer with maintenance of the Equipment Register and scheduling of regular equipment maintenance/calibration including liaising with local Centre Leads for clinical equipment maintenance records.

We’re looking for someone who has:

  • Experience in office administration.
  • Intermediate understanding of medical terminology.
  • Highly proficient in the use of the MS Office Suite.
  • Excellent communication and interpersonal skills with the ability to work both independently and as part of a team in an effective, pro-active and co-operative manner.
  • High level of initiative and the ability to meet deadlines.
  • Ability to travel, if required.
  • Flexibility in working times and locations.

Benefits of joining our team:

  • Own your development, start your career path, learn every day and be part of GenesisCare’s rapid growth.
  • Work for an organisation that lives and breathes their company values which includes Empathy for All, Partnership Inside and Out, Integrity Always, Bravery to Have a Go & Innovation Everyday.
  • Thriving close-knit culture and communities.
  • Supportive environment with encouragement and challenge to live your highest potential both professionally and personally.
  • To be part of the exciting transformation journey in healthcare and make a difference in our patients’ clinical and emotional needs.
  • All employees and their family members have access to free confidential support that is completely external to GenesisCare including financial, nutritional and wellbeing coaching, legal advice & counselling.
  • Enhance your holistic wellbeing with our Full Circle wellbeing program.
  • Learn and grow with our award-winning development programs.
  • Free access to thousands of LinkedIn training courses.

About GenesisCare
We are 1,300+ highly trained healthcare professionals and support staff in Australia designing innovative treatments and care for people with cancer. Our dedicated teams treat more than 30,000 patients annually.

People centricity is at the heart of what we do whether that person is a patient, a referring doctor, a partner or someone in our team. We aim to build culture of care that is patient focused and performance driven. Our people promise is "do your life's best work, by always growing, having a profound human impact and making great things happen together." If you'd like to make a difference, join us at GenesisCare.

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Location Perth
Job Reference Number R0019972
Classification Administration
Sub Classification Healthcare Management
Job Type Contract/Full-Time
Estimated Salary Package Not Applicable
Closing Date 03-05-2024

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