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- Excellent benefits including salary packaging
- Based between Fitzroy and Truganina location
- Senior leadership opportunity
- Permanent, Part Time, (32 hours per week)
About the Role
You will be responsible for the development, management and reporting of data to support service planning, performance monitoring and contractual obligations.
You will oversee the efficient day‑to‑day operations of a small administrative team and ensures high‑quality data governance across the service.
You will act as a key liaison point for Justice Health, St Vincent’s Hospital Melbourne Specialist Clinics, and the Sentence Management Division (SMD). Your core responsibilities include designing, improving and streamlining reporting processes; maintaining and enhancing databases; and ensuring compliance with organisational KPMs and ADRs. You will be accountable for the delivery of accurate monthly and quarterly data analysis to support operational and strategic decision‑making.
Duties will include but are not limited to the following: - Support the implementation of referral and booking systems between SVCHS and Specialist Clinics, ensuring administrative processes are efficient and patient-centred.
- Design and maintain data collection systems to accurately capture departmental activity, outputs, and performance metrics.
- Develop and oversee daily operational procedures for the SVCHS administration team to ensure consistent, high-quality service delivery.
- Manage core administrative functions, including staff leave, HR coordination, orientation of new staff, office operations, meeting scheduling, and minute-taking.
- Coordinate internal and external communications, fostering effective information flow between SVCHS, SVHM, Justice Health, and other prison health services.
- Lead and support the administrative team, promoting a positive team culture
Classifications for this position will range from HS4 - H29 ($83,657.60 - $92,482.00 pro rata per annum).
Your Contribution- Demonstrated ability to lead a broad range of administrative support functions and junior administrative staff (including conducting performance reviews and regular review of staff workloads and outputs)
- Excellent organisational and time management skills including the ability to determine workload priorities and meet strict deadlines
- Advanced computer and technology skills (e.g. database, Word, Publisher, Excel, PowerPoint, Outlook)
- Demonstrated ability to work with a range of key stakeholders (including health sector personnel, correctional providers, Justice Health and partners) to develop effective relationships and partnerships
- Demonstrated skills in coordination of meetings (including tele/video conferencing) and events, including: preparing agendas, minute taking and diary appointments, organising venue and catering and managing event registration including use of relevant databases.
- Current National criminal history check, or willing to obtain
What we Offer - A focus on wellbeing initiatives, with regular events and programs
- Confidential, solutions-focused employee counselling
- A healthy work/life balance encouraged.
- Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
- Salary Packaging – Increase your take home pay!
- Discounts and Promotions always available through our Foundation
- Regular opportunities for professional development to assist you to reach your career goals
- Culture of continuous improvement
About ST Vincent's Correctional Health Service
St Vincent’s Correctional Health Services (SVCHS) delivers secondary and primary health care, including primary mental health services, within its 20-bed subacute ward at Port Phillip Prison. In partnership with St Vincent’s Hospital Melbourne (SVHM), SVCHS also operates a state-wide coordination service to facilitate referral and appointment management for individuals in custody across Victoria.
Working at St Vincent’s
St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.
Application
Please attach your resume and cover letter to your application.
Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.
We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.
Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM.
SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).
This position is subject to a Victorian government direction regarding vaccination against COVID-19. Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more.
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AdministrationSt Vincent's Hospital
| Location | Melbourne |
| Job Reference Number | JR146249 |
| Classification | Administration |
| Sub Classification | Healthcare Management |
| Job Type | Permanent/Part-Time |
| Estimated Salary Package | $90K - $110K |
| Closing Date | 21-03-2026 |
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