Executive Assistant to the Academic Lead of Psychiatry

• Excellent benefits including salary packaging
• Friendly and supportive team environment
• Permanent part time 0.8 FTE (30.4 hours per week), Fitzroy location

About the Role

The Executive Assistant to the Academic Lead of Psychiatry provides high-level executive and administrative support to enable effective academic, research, strategic leadership and clinical operations. The role supports coordination of academic governance, research activity, stakeholder engagement, and communications across SVHM, university partners, and external collaborators.



The position operates as part of the Mental Health Executive Leadership administration team at Mental Health and Addiction Medicine (MHAM) and is central to ensuring the psychiatry academic program functions efficiently, visibly, and to a high standard.


The classification for this position will be YC90 ($83,002 per annum pro rata).



Your Contribution

Essential

• Demonstrated ability to provide high-level executive and administrative support in a complex, fast-paced environment, including management of complex diaries and competing priorities.
• Proven experience coordinating meetings, committees, or events, including preparation of agendas, minutes, and action plans.
• Ability to work autonomously, prioritise effectively, and deliver high-quality work to deadlines.
• Advanced administrative skills with strong attention to detail and proficiency in standard office and presentation software.
• Strong interpersonal and communication skills, with the ability to engage professionally with senior medical, academic, and executive stakeholders.
• Demonstrated problem-solving skills, time management, and commitment to continuous improvement.
• Ability to work collaboratively as part of an executive administration team.
• A valid Nationally Coordinated Criminal History Check, or willing to obtain
  

DesirableExperience supporting academic, research, or clinical leadership roles in a health or university setting.

• Familiarity with research governance or hospital–university partnership environments.
  

What We Offer

• A focus on wellbeing initiatives, with regular events and programs
• Confidential, solutions-focused employee counselling
• A healthy work/life balance encouraged.
• Salary Packaging – Increase your take home pay!
• In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne’s best cafes, public transport and lots of carparks
• Discounts and Promotions always available through our Foundation
• Regular opportunities for professional development to assist you to reach your career goals
• Culture of continuous improvement

About St Vincent's Mental Health (SVMH)
St. Vincent’s Mental Health (SVMH) provides high-quality, recovery-oriented services across an adult area mental health service for the inner-city areas of Yarra and Boroondara. The service utilises a strengths model of recovery, embedded across all parts of the mental health service. St Vincent’s is committed to the development of its workforce.




Working at St Vincent’s
St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.




Application

• Please attach your resume and cover letter to your application.
  

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.


We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.


Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM.


SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).