Medical Workforce Coordinator

• Exciting and challenging opportunity
  
• Innovative and dynamic team
  
• Full time and Part time options available
  

About the Role

We are seeking a highly motivated and dynamic individual who is excited to bring new ideas to the challenges of Medical Workforce provision, with a passion to achieve success, to foster the continued development and evolution of the Medical Workforce Unit (MWU).



Our MWU Administrative team provides administrative support and oversees tasks including accurate data entry, maintaining and triaging MWU email and phone queries, input of clinical rosters and payroll information. As one of our MWU Administrator, you would actively contribute and identify opportunities for continuous improvement, growth and development of the MWU.



As a MWU Co-ordinator you would work independently, supporting the smooth day to day running of our medical workforce operations. This critical role involves a combination of administrative support, data review and analysis and co-ordination to optimise workforce efficiency and ensure the seamless day to day delivery of our service.



Our MWU is expanding with additional responsibilities related to Junior Medical Staff and inclusion of Senior Medical Staff including Medical Credentialing and Continuous Medical Education. This will enable MWU to provide an inclusive and efficient service to all medical staff.

• Classification: HS3-4 plus Superannuation and Salary Packaging
  
• Employment Status: Full Time Permanent (76 Hours) + Rostered Day off per four week period.
  

Your Contribution

• Proven experience in a complex, fast-paced environment (experience in a 24/7 operation a plus)
  
• Strong attention to detail and excellent organisational skills, with the ability to multi-task and manage well in time-pressure situations
  
• Experience using e-rostering systems and the application of rostering practices
  
• Demonstrated ability to work both independently and within a team, with strong written and verbal communication skills
  
• Ability to liaise and work in a calm, clear and concise manner with medical staff and respond to related enquiries in a timely manner
  
• A ‘can-do’ attitude, resilience and a solutions-oriented approach to challenges
  
• Exceptional sense of customer service
  
• Relevant tertiary Qualification in Related field - Health, Human Resource Management, Business Administration would be advantageous
  

Medical Workforce Unit
The Medical Workforce Unit (MWU) is within the Chief Medical Officer Directorate and is a high functioning team providing all facets of medical workforce planning and management. This includes recruitment and allocation of medical staff, day to day rostering support and consultation to clinical units, credentialing, ongoing management and support, and communication with our internal and external stakeholders in all medical workforce operations.

In working closely with other departments (People and Talent Services, Payroll and Systems), clinical units and external agencies (PMCV, DoH, DHA, VHIA), MWU effectively provides an inclusive service for all medical staff within SVHM.



About St Vincent’s Hospital Melbourne

St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides an extensive range of adult clinical services across our Fitzroy, Kew and Truganina sites.



We warmly encourage applications from talented people of all backgrounds, including those who identify as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse individuals, LGBTQIA+, and people of all ages, cultures, and identities. Our mission is to create an environment that reflects and supports the rich diversity of the community we serve.



Together, we celebrate our values of Compassion, Justice, Integrity and Excellence, making SVHM a unique, safe and welcoming place to work.

• What we Offer
  
• A supportive work environment that encourages innovation, initiative and improvement
  
• A focus on wellbeing initiatives, with regular events and programs
  A healthy work/life balance encouraged. Full time employment comes with a monthly Accrued Day Off.
  
• In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne’s best cafes, public transport and lots of carparks
  
• Culture of continuous improvement
  
• Flexible working arrangements
  

Pre-employment checks

• Your employment is conditional upon the completion of all role-required pre-employment checks, including relevant immunisations.
  

How to Apply

To apply, click the 'Apply' button. You will be prompted to create a Workday candidate profile and upload your current resume and cover letter, addressed to Catherine Carbery, Director/General Manager Medical Workforce.



Please ensure that you include 2 x contact details for Referees in your CV.



Closing date: Friday 20 March 2026



Please let us know if you have any accessibility requirements and we will be able to adapt to these for you.



If you would like a copy of the Position Description, please contact TalenthealthVIC@svha.org.au and include the JR Number.